These Terms form part of your Membership Agreement with us. Your Membership Agreement with us is made when your Membership Application Form is completed and signed. These documents form a legal agreement between us, so please read these Terms and Conditions carefully.

Terms & Conditions

1.0 Starting Your Membership

You cannot become a member until the Membership Agreement form has been completed. We have the right to refuse any application for membership, or request to change a membership. We have the right to verify, or require proof of all information given in order to become a member. Any fraudulent or wrongful information given in order to obtain membership could result in the cancelation of your membership. Your membership starts from the start date set out on your Membership Application Form. Membership payment will be taken at the end of each month, with the first months membership calculated as a pro rata amount (highlighted in section 4.0), this payment will be taken up front. A photo may also be reqired to go in your membership profile. Junior users under the age of 16 may use the gym but must be accompanied by an adult (21+ years of age), or supervised by one of the exercise professionals.

2.0 Limitation of Liability

We do not have to pay any compensation for any service, facility or equipment not being available because of health and safety reasons or where it is for the benefit of your membership. We will not pay you compensation if we have failed to carry out our duties due to: a) a fault of your own, b) someone else not connected with providing our services under these terms, or c) events which we could not have known before hand even if we had taken all reasonable care. We have the right to make changes to the type of facilities we provide, if we give you notice. We will not be liable for any loss or damage caused by these changes unless this loss or damage is caused by something we have done or failed to do or cannot be avoided by law. You bring all personal belongings to the club at your own risk. We accept no liability for loss or damage to property of members which is not caused by employees. You park your car on the premises at your own risk. We accept no liability for loss or damage to your car and its contents which is not caused by employees. All lost property will be collected at the end of each day and stored in the office for 2 weeks. Un-claimed items will be thrown away.

3.0 Physical Health of a Member

It is your responsibility to make sure that you are capable of doing the exercise provided by any programme you follow. You should consult your doctor before you begin any exercise or programme if you are not sure whether or not it is suitable. If you have any concerns about your physical condition, you must get medical advice before using our facilities. Before using the gym you must complete a health declaration form and make us aware if any health conditions arise or are

worsened. It is your responsibility to make the gym manager aware of any physical or health conditions that may be affected by physical activity. We may refuse you access to the facilities if we consider the use of the facilities may put your health at risk.

4.0 Monthly Membership Charges

When you join you will need to pay us the payments set out in this section. During your membership you must pay your membership fees whether you are using the facilities or not. You must pay part of the subscription payment for the month you join, this is called a ‘sliding scale fee’ and is worked out by dividing the number of days left in the month by the total days in the month, then multiplying this figure by the monthly subscription payment. We take the monthly payment by direct debit on the date set out on the Membership Application Form. We have the right to increase membership fees at the end of the minimum term subject to us giving you 30 days notice.

5.0 If your Payments Fail

We have the right to collect any outstanding monthly subscription payments at any time. If the direct debit/standing order details you gave us are wrong or you have cancelled your direct debit/standing order without giving us the notice we need as set out in section 6.0, we will ask you to make the payment immediately by cash, cheque, debit or credit card and for you to give us your correct details. If there are not enough funds in your account we may try again to withdraw the monthly subscription payment by cash, cheque or direct debit. If in any of these circumstances we cannot collect payment we may cancel your membership immediately.

6.0 Cancelling your Membership

Unless stated otherwise, you can cancel your membership at any time. However, we require 1 months notice to ensure the direct debit is cancelled correctly. The cancellation request must be sent in an email to ensure there is proof of cancellation.

If you cancel your direct debit on your online banking or fail to notify us you may be subject to additional charges.

Terms & conditions may differ if joining on a promotion - these will be stated separately.

7.0 Expulsion of Members or Termination of Membership

We may expel you from the gym or end you membership with notice if, at any time: a) break the conditions of the Membership Agreement, b)do not comply with the rules and regulations of the gym, c) allow other persons to use you membership, d) fail to pay you monthly membership subscription, e) your conduct, in our opinion, may be injurious to the character, name or interests of the facility or is such that it makes you unfit to associate with other members of the club or, f) any part of your monthly subscription payment which is due and payable remains unpaid 30 days after due date of payment. In the event that we terminate your membership, you will not be entitled to any refund to any monthly subscriptions you have already paid. You will also be responsible to for paying the monthly subscription payments for the minimum term. We may end your membership for any reason by giving you one month’s written

notice to cancel it. In these circumstances we will refund you any subscriptions you have paid in advanced for the period after cancellation. When your membership has ended, and we have taken the final payment from you, it is your responsibility to cancel the direct debit to us with your bank.

8.0 Hours of Opening

Hours of opening will be outlined when you sign your membership agreement. These hours may be lengthened or shortened at our discretion with or without any prior notice being given to you. On occasions the gym may be closed, or withdraw facilities for a certain amount of time to carry out cleaning, repairs, alteration, maintenance or for any reason outside the gyms control without giving you notice We will endeavour to give you reasonable notice of such closure or alterations by display, email or letter.

9.0 Events Beyond Reasonable Control

If we are not able to provide all services and facilities for 60 days in a row or longer for reasons or events outside of our reasonable control, either you or us will be entitled to cancel your membership immediately after giving notice in writing. By law, we do not have to pay you compensation in these circumstances and during this period.

10.0 Change to Terms

We may change these terms at any time. If the changes affect you, we will give you reasonable notice of any changes that we plan to make.

11.0 Updating you Contact Details

It is your responsibility to make us aware of your up to date contact information, this includes postal address, email address and phone numbers.

12.0 PRIVICY AND DATA PROTECTION POLICY

R Lukins Fitness Limited & Forge Strength and Fitness Limited treats the protection of personal data carefully. We will use personal data for the purpose of administering membership, vetting people for membership, access control, providing you with services, and keeping you informed with any business changes (e.g. opening hours). All data will be stored in a secure manner within the UK. Sensitive information (e.g. health and medical conditions) will be stored in a locked file and not passed to any other parties. All information will remain confidential. You have the right to access information that we hold about you. By choosing to ‘opt-in’ to receive communication from R Lukins Fitness, and give consent to the storage of the data collected by you this includes personal information (date of birth, gender, fingerprints for access control, etc), contact details (name, address, email, tel number, etc), payment details(account details), images (member profile pictures), and physical characteristics (body stats, training progress etc). You have the right to withdraw any of this information at any point. To view our full privacy policy statement, or to understand how your data will be securely stored visit www.rlukinsfitness.co.uk/privicy. By accepting the terms and conditions you agree to give consent of the storage and use of the following personal information: Biometric data (fingerprints for gym access) Personal details (details on PARQ form) Contact details (details on PARQ form) Payment details (account details for direct debit) Images (CCTV, member profile pictures) Physical Characteristics (body statistics)